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The ability of a police department to efficiently and effectively handle the enormous amount of data and paperwork generated by its officers and activities is paramount to its success. Law enforcement agencies have a special obligation to insure that its administrative duties are handled correctly. Law enforcement documentation and reports are routinely subpoenaed into court and can mean the success or failure of prosecution of criminal and civil cases. The administrative secretary for our Department is Jo Ann Smith. Jo Ann has been with the department since 1974 and is a critical component to the departments day to day operations. Jo Ann processes all paperwork concerning personnel matters within the department and oversees reports generated by the departments officers, including incident reports, accident reports, arrest data and traffic summons. She is also the Incident Based Reporting administrator and is responsible for submitting incident reports to the Virginia State Police & the FBI. Reports such as accident reports or incident reports required by citizens should be requested through the police administrative office at 540-965-6331. Some reports and information are confidential and may only be released upon submission of a subpoena by the court; therefore insure that you check with the administrative secretary to determine the requirements for obtaining information or reports from the department. Appointments with the Chief of Police should also be scheduled through the office of the Administrative Secretary by calling 540-965-6331.
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The Covington Police Department moved the police department to the newly constructed City Hall in October of 2000. The new offices provided a better working environment for the departments administrative offices. |
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